Posted time February 4, 2022
About TMF: Trailblazers Mentoring Foundation (TMF) is a registered non-governmental organization (NGO) in Uganda founded by two former child mothers who turned their negative experiences into a positive action.  TMF programs draw lessons from real life experiences to challenge and inspire adolescent girls and young women to embrace responsibility for their education, health and development of their community. The Organization’s mandate is to provide holistic programs that address critical needs of adolescents especially girls and young women while putting greater emphasis on ending teenage pregnancy, child marriages and empowering girls and young women to complete school and rise to their full potential.   Project Overview TMF is implementing the Girls Get Equal project supported by NORAD through Plan International Uganda aimed at reducing incidences of child/early/forced marriages in the 04 districts of Nebbi, Pakwach, Zombo and Adjumani in West Nile region.  The Project is implemented in 100 primary schools and 20 secondary schools to strengthen the implementation of safe and inclusive schools targeting 10,000children, adolescents and Youths. The Project focuses on achieving the five outcomes, however TMF focuses on the first two of the five outcomes as follows;   Outcome 1:  Focuses on promoting measures for retention and keeping children safe in schools through ensuring schools are safe and inclusive. Outcome 2:  To Increase knowledge on sexual reproductive health rights among adolescents by eempowering 10000 girls to lead and decide through information, advocacy and access to services and resources for building assets Outcome 3:  Reduce poverty of young girls and her families Outcome 4:  Change norms and inequality that lead to child marriage Outcome 5:  Advocate for policies against child marriage and support Community-Based Child Protection Job Overview The Project Coordinator will be responsible for overseeing the implementation of the activities, budget management, monitoring and evaluation and reporting with an emphasis on ensuring the timely and high-quality achievement of the project goal and objectives by the respective partners. The project coordinator will take lead in communication and coordination with District and local partners to ensure smooth implementation of project activities. The Project Coordinator will report to the Executive Director. He/ She will directly supervise the Project Officers at District level while coordinating with Plan International Uganda GGE Project contact person to ensure smooth implementation. He/she will be stationed in Nebbi District with frequent travels to other Project Districts. Duties and Responsibilities Project Management
  • Support supervise appropriate and timely implementation of the GGE project according to PIU -TMF Partnership and compliance requirements.
  • Reviewing all project work plans, budgets, expenditures and monitoring implementation of activities to ensure efficiency and effectiveness
  • Provide technical support to project officers to define, demonstrate and assess the correlation between the work plan, inputs and the expected outcome/output in relation with the TMF and partner agreement
  • Prepare and disseminate lessons learned and good practices provided by TMF activities to stakeholders
  • Ensure overall budget monitoring and analysis, financial management and expense control for the project in line with TMF and donor rules and guidelines.
  • Conduct timely planning and implementation of all procurements related to the project to ensure timely procurement processes in line with other requirements.
  • Enhance the quality of programming throughout the project cycle through project review meetings, spot checks, support supervision, program quality initiatives and quality checks.
  • In collaboration with M&E, finance, Logistics etc. ensure the implementation and the monitoring of the achievements of the project.
  • Ensure timely submission of internal reports, donor reports and accountabilities
  • Plan and undertaken measures to ensure programme sustainability.
  • Put in place mechanisms for stake holder ownership.
  Staff Management
  • Supervises all project officers to ensure effective and efficient implementation of Project activities.
  • Support the field teams in the implementation and monitoring of the work plans ensuring that activities reflect the commitments TMF made to the donor and community.
  • Create staff development plans for all direct reports in collaboration with the human resources department and contribute to the training of health staff (mentoring, on-the-job sessions as well as formal trainings).
  • Develop/organize training opportunities to build the capacity of the Project staff in order to transfer skills. This includes staff training in program management areas such as reporting, budgeting, monitoring, evaluation, and supervision.
  • Conduct Probation and staff appraisals and ensure timely submission for required action by Supervisor.
  • Organize monthly / quarterly project meetings, monitoring visits and spot checks, between partner representatives, M&E and support functions, both at field level as required.
  • Manage oversight for financial and administrative management of the project, ensuring compliance by all partners (sub granted) with all relevant donor and organizational guidelines, regulations and procedures.
  • Facilitate provision of training for project staff on relevant guidelines, regulations and procedures.
  • Ensure that partners provide regular reports and consolidate to provide periodic status updates on the project implementation progress, challenges and planned mitigation measures.
  • Manage the development of the partner’s communication and advocacy strategy and promote the use of partner’s-generated knowledge and learning.
  • Working closely with ED, represent the project in all relevant District technical working group meetings and CSO /NGO forums including national level.
  • Maintain close and good relations with all relevant stakeholders including: District Technical Offices, Politicians, and other relevant UN organizations, local authorities, Ministry of Education, Gender, Labour and Social Development, Ministry of Health, Internal Affairs, donors, NGOs, CBOs and other partners.
  • Ensure proactive engagement and facilitate formal meetings with key stakeholders including with relevant government authorities.
  • Coordinate internally within TMF on a regular basis with support departments
  • Participate in TFM management meetings and share timely feedback regarding project progress.
  Qualifications, Skills and Experience:  The applicant must hold a Master’s Degree in related field, preferably in Education, gender studies or related social or development studies.
  • A minimum of seven years’ experience in a senior management program position in the Education or development sector overseeing a large and diverse portfolio of various restricted donor grants;
  • Experience in managing a diverse group of staff and managing teams for success;
  • A minimum of three years’ experience in managing large donor funding;
  • Proven experience leading and managing organizational change;
  • Proven experience with at least gender sensitive programming and preferably with gender transformative programming;
  • Proven experience and capacity in developing and managing institutional partnerships & relationships, including with CSOs and Government;
  • Significant experience with all aspects of managing programs and grants, including managing teams;
  • Proven experience in and personal commitment to rights-based approaches, with an unshakable commitment to gender equality and women and girls’ rights;
  • Significant exposure and experience of successfully working and managing local partners
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision
  • Excellent conceptual and proposal writing skills;
  • Excellent communication, representation and negotiation skills
  • Excellent Microsoft word and Microsoft excel, power-point presentation skills.
  • Understanding local language in project area is an added advantage.
Application Procedure:
  • Provide day time contacts for at least three referees one of whom must be your current supervisor.
  • All applications including a cover letter, Detailed Curriculum Vitae and copies of academic credentials MUST be sent in one (1) PDF format file not bigger than 2MB on email below;
  • Indicate on the email subject the post you are applying for.
  All applications should be sent on Email: and addressed to:   The Director Finance and Administration, Trailblazers Mentoring Foundation Plot 97, Mukalazi Road Bukoto P.O. Box 33389, Kampala, Uganda Deadline: 5:00pm February 15th, 2022. Only Shortlisted Candidates will be contacted.
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